All the features to manage your surf school
Designed on the ground. Built for your daily needs.
Instructor Scheduling
Organize your teams simply, even in peak season.
Play-Planner's scheduling is designed for surf school realities: tides, weather, levels, children, unexpected events... everything is set up for quick adjustments.
You can:
- create and modify time slots in seconds
- place or move students with drag-and-drop
- visualize levels, ages, packages and unpaid amounts
- balance groups at a glance
Client & Family Management
All information in one place, without errors.
No more notebooks, loose sheets and spreadsheets. Each client has their complete file: purchased packages, remaining lessons, payment, preferences, comments...
You can:
- add a client or family in seconds
- accurately track lessons used and remaining
- centralize family/group files
- record special needs (disability, wetsuit, etc.)
Billing, Quotes & Payments
Simple, clean and NF525 compliant.
Play-Planner generates your quotes and invoices automatically. You collect payments quickly, keep your accounting clear, and stay 100% compliant.
You can:
- generate quotes and invoices in PDF automatically
- combine multiple sales in one invoice
- collect via card, transfer, cash or online
- track unpaid items and follow up with one click
Online Bookings
Your students book and pay directly.
Your online registration form allows clients to choose their lessons, pay, and be automatically integrated into the schedule.
Key features:
- package selection and time preferences
- online payment via Stripe
- notifications to the school upon registration
- automatic placement in an instructor slot
Equipment Rental
Board, wetsuit, bodyboard, SUP: everything is recorded, everything is clear.
You can:
- create a rental in seconds
- record equipment pickup and return
- automatically invoice based on duration
- view current rentals at a glance
Product Sales
Everything for your shop.
Do you sell wax, rash guards, accessories? Play-Planner integrates them properly into your payments.
You can:
- add a product to a client file
- combine lessons + products + rentals in one invoice
- track your daily sales
Surf Camps & Stays
Rooms, meals, transfers: everything is integrated.
Your camp becomes easy to organize: room management, packages, meals, airport transfers, activities...
You can:
- assign rooms & accommodations
- manage meals and options
- plan activities: surf, yoga, skate, SUP
- track payments and status for each participant
Multi-site & Multi-activity
One interface, complete management.
Whether you manage multiple beaches, multiple activities, or multiple teams, Play-Planner centralizes everything.
You can:
- manage multiple sites in the same interface
- separate teams or activities
- filter scheduling, clients and payments by site
- display all or only part as needed
Simplified Communication
Send your messages directly from the app.
No more copy-pasting in your messengers. Play-Planner centralizes communication with your students.
You can:
- send an email, SMS or WhatsApp message
- automatically remind lesson times
- notify of schedule changes
- customize your message templates
Statistics & Management
Understand your activity at a glance.
All important data is gathered: instructor hours, unpaid items, daily cash, forecast...
You can:
- track hours given by each instructor
- view the daily cash
- generate a revenue forecast
- identify unpaid items and pending quotes
Security & Compliance
Your data is protected, your payments certified.
Included:
- NF525 compliant
- data hosted in Europe
- role-based access control (admin, reception, instructor, partner...)
